Entelect Recruitment Manager

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Entelect Recruitment Manager is a sophisticated enterprise level e-recruitment tool that enables recruitment agencies and departments to run their business online. This highly customisable web-based system is divided into candidate and business user zones. Candidates can engage with recruiters and monitor the status of their job applications, while business users have access to a variety of administration and management tools. Entelect Recruitment Manager offers a superior candidate experience and allows our clients to run efficient and profitable recruitment businesses. It is the culmination of over a decade of professional recruitment experience through Entelect Placements, and is based on best of breed processes and practices.

Site customisation

The system can be configured to our client's specific requirements which, besides offering a domain specific web presence, include document upload types, automated emails, SMS content templates, geographical areas, job categories and disciplines, client industries, application status and candidate rating criteria.

Candidate self-service capability

Job applicants are able to update details, upload supporting documents, search and apply for jobs, view the status of their applications, communicate with agency staff and view all historical interactions. Candidates can also specify privacy rules regarding submitting CVs to prospective employers, and if permission is required, appropriate response handling is automated by the system.

Recruiter self-service capability

This system offers a variety of back-office tools that can be used in any combination or sequence, tailored to a recruiter's specific workflow requirements or preferences. Recruitment specific features exist for engaging with clients, candidate subscribers, job applicants, recruitment staff and management.

Candidate profiling and rating

Candidates can be rated according to pre-set criteria based on the merits of a CV and suitability against a specific job application. Notes and interview reports can also be posted against a candidate's profile based on interactions with recruiters.

Job loading and automated pre-screening

Jobs can be loaded onto the Recruitment Manager website, where active screening questions, automated checks or passive screening criteria based on the merits of an individual's profile can be loaded against a particular position. Passive screening prevents a candidate from applying for an unsuitable position while active screening offers more discernment and pre-screens an applicant against a specific job specification.

Consolidated query management

All historical interactions by job applicants and recruitment staff are tracked on the system, making query management and reporting easy. Candidates can monitor the status of their applications, while recruiters have full back-office visibility on all candidate engagements.

Job application status management

Job postings have a variety of status conditions, and as recruiters engage with a candidate, application status changes are recorded on the system and reflected to candidates via automated emails and their self-service accounts.

Candidate document management

The system can be configured to enable a variety of document types to be loaded against a candidate, either by a business user or by the job applicant. Examples of document types include CVs, academic records, identity documents, reference letters, work permits, salary slips and work portfolios. Size limits can also be pre-set for these documents.

Interview scheduling

Interviews can be created and scheduled on a back-office calendar that all recruiters have access to, allowing for a consolidated view of upcoming interviews and optimisation of resources. Interview notes can be inserted against an appointment which automatically saves this against the candidate's profile with a relevant date stamp.

Client administration

The system can automatically generate a summary e-mail of shortlisted candidates against advertised positions, which includes hyperlinks to the actual CVs. This serves as an effective "prompt for action" from clients or employers. Client information is also recorded on the system.

Advanced database search capability

Entelect's specialised search tool allows for advanced searches on the system. Some search parameters include: keywords, age, gender, race, qualification, internal rating, geographical area, position type, notice period, availability, period since logged in, e-mail address, salary and citizenship. Search queries can be saved and results grouped or e-mailed through the system.

Management reporting

A variety of reports and graphs are available to optimise processes and throughput. Available reports include monthly application statistics, summaries of candidates sent to clients, live jobs by consultant, jobs not reflecting performance, positions filled and recent shortlisted candidates.

Simplified internal communication

A "flagging" dashboard allows recruitment staff to send comments to each other on the suitability of candidates for potential roles. They also get automatic notifications of candidates that are being presented to clients, thus allowing for possible cross-pollination in other positions. The business benefits as a whole as quality candidates get maximum exposure amongst consultants and the possibility of a placement is increased.

Build your own brand and candidate database

Candidates have a unique, private and exclusive experience on your website and CV data is not shared with other portals. In addition, job postings are search engine friendly, thus ensuring greater brand reach on all major search engines.

Career portal integration

When a job profile is loaded and displayed on your website, there is also an option to post the same position on career portals or bulletin boards that our clients may subscribe to. Two such popular South African career portals that our system integrates directly to are PNET and Jobs.co.za. When applications are made on these portals, the job candidate is automatically redirected to our client's site for processing.

Business user administration

User administration and operational configurations are typically performed by an Entelect Account Manager for security reasons. Features include; creating new users, updating status e-mail templates, enabling supporting document uploads, merging candidate accounts and updating passwords.

Bridgena Barnard who in their first year of going live had 111 500 unique web visitors, 2.9 million page views and grew a candidate database of 55 000 people. Other specialist recruitment agencies that use our software include theWorksquad and HR Advance.

Examples of recruitment agencies that combine Entelect Web Manager with Entelect Recruitment Manager include LA Intronet and Ad Talent.

Of course, Entelect Placements that has established itself as a niche IT recruiter is an important client who, over the years, played a pivotal role in specifying Entelect Recruitment Manager's advanced features.